Legal Secretary

Location: Riverside, CA

Salary: $70,000 - $85,000 annually

Position Overview

The Legal Secretary provides high-level administrative and secretarial support to attorneys, ensuring the efficient management of litigation matters from inception through resolution. This role involves drafting, revising, and finalizing complex legal documents; preparing and executing e-filings in state and federal courts; maintaining case calendars; and organizing materials for hearings, trials, arbitrations, and mediations. The ideal candidate will have advanced organizational skills, exceptional attention to detail, and the ability to manage multiple priorities in a fast-paced law firm environment.

Essential Duties and Responsibilities

• Prepare, revise, and format legal documents, correspondence, memoranda, and emails from written drafts and transcription
• Handle e-filings and support all stages of the litigation process, from initiation through trial
• Assemble documents and exhibits for court filings, hearings, arbitrations, mediations, and depositions
• Proofread documents for accuracy, grammar, and compliance with firm standards
• Create and update Tables of Contents (TOC) and Tables of Authorities (TOA)
• Schedule and coordinate appointments, meetings, and deadlines for attorneys
• Maintain and monitor attorney calendars, ensuring all critical dates are recorded
• Process new client/matter intakes per firm procedures
• Utilize legal software and document management systems to efficiently produce and manage documents
• Arrange attorney travel, including hotel, airfare, and transportation
• Sort and distribute incoming mail and emails
• Assist with marketing materials such as pitch folders, attorney bios, and presentations
• Provide backup and overflow coverage as needed
• Maintain confidentiality of all firm, client, and personnel information

Qualifications and Requirements

• High School Diploma or equivalent
• Minimum of five years of litigation secretary experience
• Strong writing, editing, and proofreading skills
• Proficiency in Microsoft Office Suite; familiarity with iManage preferred
• Strong organizational skills with ability to prioritize multiple attorneys' workloads
• Excellent verbal and written communication skills
• Ability to operate standard office equipment and transcription devices
• Reliable attendance and punctuality

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.